OFFICE ASSISTANT II - SEATTLE, WA

Company: Ash Grove Cement
Location: Seattle
Posted on: October 15, 2024

Job Description:

Job ID: 502396 Ash Grove Cement, a CRH company, provides Portland and masonry cements to help build the foundation and infrastructure for the world around us. We ship millions of tons of cement from our plants and network of terminals located across North America. When you work for Ash Grove, you are connecting to something bigger. We stand together to reinvent the way our world is built. Join our team and help Ash Grove build America. Position: Office Assitant II Reports to: Plant Controller Hours: Monday-Friday, 8:00am -5:00pm PST Wage Scale: $23.00 - $25.00 At Ash Grove Cement, people are our first priority. We offer a complete benefits package to include:Health InsuranceDental InsuranceVision Insurance401k with company match and profit-sharingPaid Time Off, Paid Holidays, Paid Sick TimeTuition ReimbursementEmployee Assistance ProgramDisability PayLife InsuranceGrowth Opportunities and more!Summary: Performs receptionist and general clerical responsibilities, which may include processing of payroll, accounts payable, and daily sales. Also performs support duties which may include the documentation and transmission of shipping data and raw material receipts. Assists employees and vendors with questions and interacts with plant supervisors in performing other office duties as requested. Works from general supervision on routine duties with standard policies and procedures. Refers problems and questions to supervisor. What you'll be contributing:Promote and follow all plant safety guidelines.Prepares invoices for computer input by matching receiving documentation and obtaining management approvals to pay.Codes invoices with proper account numbers and vendor numbers. Works with corporate personnel in obtaining new vendor numbers and correcting address information.Verifies invoice amount and other pertinent information to eliminate errors before paying.Coordinates with Purchasing Agent and storeroom personnel with respect to correct receiving data.Submits invoice batches to supervisor for approval, and retrieval of pertinent tax, contractor, and project information.Processes PO and Raw Material Invoices (input, scan, and index invoices) including backup and supplier justifications.Maintains accurate, updated vendor files with hard copies of invoices paid for a most recent 3-year period.Prepares raw material summaries and accrual reports for month-end processing.Downloads weights and truck data from scale computer for daily reconciliation of raw materials.Enters data in the Daily Plant Administration-Quarry Approval Page for the Daily Report.Shares data electronically with vendors for coal, shale, sand, iron, gypsum, limestone, and alternative fuels. Prepares and submits bi-monthly billing statements for vendor approval.Serves on Plant Safety Committee.Maintains the Plant Emergency Account. Sends monthly reimbursement requests to Overland Park.Performs other job-related responsibilities as requested such as miscellaneous typing, mail processing/delivery, and payroll data input.Completes other assignments as requested by the immediate supervisor; including, but not limited to, job sharing and cross-training for Daily Sales and Production reports.To succeed in this position, you will need:Ability to read, write and understand warning labels, instructions, signs, etc.High

Keywords: Ash Grove Cement, South Hill , OFFICE ASSISTANT II - SEATTLE, WA, Administration, Clerical , Seattle, Washington